Outlook users get a preview pane that lets them look at the first few lines of emails without leaving the main inbox view. Then, on the General tab, scroll down to the Conversation View section and choose the desired option. Click the Settings cog mentioned in the previous tip and choose Settings from its menu. Threaded conversations are relatively new to Outlook, however, so longtime Outlook users often prefer seeing single messages instead of grouped ones.Ī simple tweak within Gmail’s settings allows you to turn the conversation view off - or on. Then, if people reply to the original content, everything appears together in one updated message instead of separately. Gmail and Outlook both allow you to see messages as threaded conversations. For this purpose, make sure the checkmark appears next to “Show.” 4. Giving certain labels their own colors can make them stand out in your inbox.Īlso, look at the options on the three-dot menu for either showing or hiding the colored label in Gmail’s message list. Click it and choose the first option, “Label color.” Placing your cursor over it makes choices appear, including a color swatch assortment and an “Add custom color” option. Then, hover your cursor over the label name until you see the triple-dot icon appear to the right of it.
You can even pick a custom hue.įirst, locate the desired label in Gmail’s left pane - or choose More if it’s not listed there. It’s possible to choose a color for a label in Gmail and apply it for more efficient sorting. Outlook lets you add colored labels to messages so it’s easy to spot particular emails (such as those from your boss) in a crowded inbox.įortunately, that feature applies to Gmail, too. By selecting that choice, you can quickly deal with large quantities of mail. It permits applying the filter to all matching conversations that are already in the inbox. You can make a new label by selecting the “New label” option near the top of the list.Ĭheck out the last option on the checklist too. Click the down arrow to specify which label to use for messages matching the filter. The fourth checkbox, “Apply the label…” is the one to choose in this instance. All the choices relate to what happens when an email from the provided address arrives in a Gmail inbox. That step generates a box with a checklist containing more specific actions. For example, to create a filter where all emails from a particular address go to a label called "Work," enter that address in the "From" box, then click the gray "Create filter" button at the bottom right, just to the left of the Search button.
Next, enter a relevant query in the appropriate field. That action opens an advanced search box. The first step is to click the down arrow on the right side of Gmail’s search box at the top of the screen. Outlook allows something similar under the “Rules” option on the Ribbon’s Home tab. Once you create labels, you can set up filters to automatically mark Gmail messages with those labels. Here you can edit label names and control which labels appear in Gmail’s left-hand pane, message list and label list. To manage your labels, click the tag icon and select “Manage labels” option. Click any label to see all the messages with that label. IDGĬlick the tag icon to see a list of labels to apply to your message, or create a new one.īy default, the labels you create appear in Gmail’s left-hand pane, similar to Outlook folders. Alternatively, you can click the “Create new” option and create a new label name. Select a checkbox next to one or more labels in the provided list and click Apply. Clicking it shows a list of existing labels. When you open a message in Gmail, you’ll see several icons along the top of the window. The process of creating labels isn’t difficult. Labels are Gmail’s equivalent of Outlook’s folders, and they, too, help with email organization. In Outlook, many people use folders as an organizational tool, moving individual emails out of the inbox and into the folder that seems most appropriate. IT folks: Share this story with your users to help them feel more at home in G Suite.
It’s sometimes overwhelming to start using Gmail after being used to Outlook, but these easy-to-implement tips will help you speed the transition. Or you might like Gmail’s features and interface but wish it had some components similar to Outlook.įortunately, there are several things you can do to make Gmail function like Outlook. If your company recently switched to Google’s G Suite from Microsoft Office, you might feel confused by or less productive with the new platform - especially when it comes to email.
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